Cox Automotive, Inc.
Atlanta, GA, United States
Full Time Account Administrator','1819638','','Cox Automotive','!*!
This position is responsible for the accurate and efficient
preparation of vehicles for sale by coordinating the required paperwork and
performing data entry of vehicle information. The Account Administrator ensures
that an accurate and complete computerized and physical inventory of customer
vehicles is established and maintains and updates the inventories on a
continuous basis in order to assign and prepare vehicles for the sale as
required by specific customer.
Perform data entry of required information in the AS
400 system of vehicle identification number (VIN), and other descriptive
information. Manage account relationships, maintaining effective
communications and ensuring customer requirements are met. Maintain vehicle files; verify title information; log
in titles when received; create and file in folders. Work with title department
to ensure that a negotiable title is obtained for each vehicle assigned to the
account. Work with posting clerk to ensure completion of recon,
transportation, and all other vehicle charges are applied to the appropriate
vehicle in the AS400 system. Respond to customer inquiries relating to vehicles.
Provide quality service and assist in resolving problems. Mail out sale packages the day after sale. Pull and update consignment inventory information of
vehicles transmitted by customer. Investigate transmission errors. Verify
vehicle eligibility for the sale and provide customer with inventory
reconciliation report. Communicate with Transportation department in order to
arrange required transportation or obtain information including transportation
condition reports, bills, etc. Pull transmitted transportation charges as
needed. Establish customer vehicle files in the computer
system. Update vehicle files on a continuous basis with standardized
abbreviations to assure that vehicle location, condition, special
announcements, and other activities relative to the vehicle are properly
recorded. Seek floor price information from account
representative and enter it into computer system. Review, enter, and update vehicle condition report
information in the computer system. Pull and print electronic condition
reports. Provide customer with copies as necessary.In coordination with account representative, account
operations coordinator, and account specific procedures, prepare sale vehicle
run process including run order, scheduling, notice to customer account, etc. Follow up on vehicle preparation for the sale by
reconciling incoming bills against ordered work/repairs for each Institutional
customer vehicle. Contact customer coordinators, service vendors and/or account
representative when the information is missing or problems occur.Communicate with accounting department in order to
balance the sale and perform post-sale invoicing for accounts receivable as
needed.Maintain and update physical vehicle inventory files
that document all activities relative to each customer vehicle, assuring
accurate sale processing/closing records. Communicate with Online Operations department in order
to prepare assigned vehicles for online programs. Prepare various reports, lists and handouts such as
sales and expense report, sold vehicles by net amounts report, dealer
attendance report, lot and transportation damage report, block summaries, etc. Visibly demonstrate safety commitment by following all
safety and health procedures and modeling the behaviors related to such.
Actively participate in support of all safety activities aligned with Safety
Excellence. Perform other duties as assigned by management.
High School Diploma or equivalent required.Valid driver’s license and safe driving record
required. 1 - 3 years of clerical or administrative experience
in the automotive industry preferred. Data entry experience required. General title
experience or knowledge a plus.Strong computer skills, including knowledge of Excel
and AS400 required. Effective communication and organization skills
required. Commitment to providing excellent customer service essential.
','!*! About Cox Automotive Cox Automotive is transforming the way the world buys, sells and owns cars with industry-leading digital marketing, retail, financial and wholesale solutions for consumers, dealers, manufacturers and the overall automotive ecosystem worldwide. The Cox Automotive family includes Autotrader®, Dealer.com®, Dealertrack®, Kelley Blue Book®, Manheim®, NextGear Capital®, vAuto®, VinSolutions®, Xtime®, incadea® and a host of other brands. With a complete and connected view of the automotive ecosystem, Cox Automotive is a global company connecting people, cars and capabilities with services that link the automotive value chain. Cox Automotive is a subsidiary of Cox Enterprises. For more information about Cox Automotive, visit www.coxautoinc.com. Cox is an Equal Employment Opportunity employer - All qualified applicants/employees will receive consideration for employment without regard to that individual’s age, race, color, religion or creed, national origin or ancestry, sex (including pregnancy), sexual orientation, gender, gender identity, physical or mental disability, veteran status, genetic information, ethnicity, citizenship, or any other characteristic protected by law. ','Cox Automotive','US-GA-Atlanta-7205 Campbellton Rd SW','','Regular','Individual Contributor','Day Job','','Yes, 5 % of the Time','Full-time','Ongoing','Full Time Account Administrator
Cox Automotive, Inc.
Website : http://www.coxautoinc.com
Cox Automotive is a leading provider of products and services that span the automotive ecosystem worldwide. We’ve built the strongest portfolio in the industry with more than 20 brands that together provide end-to-end digital marketing, wholesale and commerce solutions for customers large and small. Our goal is to simplify the trusted exchange of vehicles and maximize value for dealers, manufacturers and car shoppers.