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Job Details

Full Time Account Administrator

Company name
Cox Automotive, Inc.

Atlanta, GA, United States

Employment Type

Administrative, Automotive

Posted on
Dec 31,2018

Valid Through
Apr 15,2019

Apply for this job


Full Time Account Administrator','1819638','','Cox Automotive','!*!

This position is responsible for the accurate and efficient

preparation of vehicles for sale by coordinating the required paperwork and

performing data entry of vehicle information. The Account Administrator ensures

that an accurate and complete computerized and physical inventory of customer

vehicles is established and maintains and updates the inventories on a

continuous basis in order to assign and prepare vehicles for the sale as

required by specific customer.

Job Responsibilities:

Perform data entry of required information in the AS

400 system of vehicle identification number (VIN), and other descriptive

information. Manage account relationships, maintaining effective

communications and ensuring customer requirements are met. Maintain vehicle files; verify title information; log

in titles when received; create and file in folders. Work with title department

to ensure that a negotiable title is obtained for each vehicle assigned to the

account. Work with posting clerk to ensure completion of recon,

transportation, and all other vehicle charges are applied to the appropriate

vehicle in the AS400 system. Respond to customer inquiries relating to vehicles.

Provide quality service and assist in resolving problems. Mail out sale packages the day after sale. Pull and update consignment inventory information of

vehicles transmitted by customer. Investigate transmission errors. Verify

vehicle eligibility for the sale and provide customer with inventory

reconciliation report. Communicate with Transportation department in order to

arrange required transportation or obtain information including transportation

condition reports, bills, etc. Pull transmitted transportation charges as

needed. Establish customer vehicle files in the computer

system. Update vehicle files on a continuous basis with standardized

abbreviations to assure that vehicle location, condition, special

announcements, and other activities relative to the vehicle are properly

recorded. Seek floor price information from account

representative and enter it into computer system. Review, enter, and update vehicle condition report

information in the computer system. Pull and print electronic condition

reports. Provide customer with copies as necessary.In coordination with account representative, account

operations coordinator, and account specific procedures, prepare sale vehicle

run process including run order, scheduling, notice to customer account, etc. Follow up on vehicle preparation for the sale by

reconciling incoming bills against ordered work/repairs for each Institutional

customer vehicle. Contact customer coordinators, service vendors and/or account

representative when the information is missing or problems occur.Communicate with accounting department in order to

balance the sale and perform post-sale invoicing for accounts receivable as

needed.Maintain and update physical vehicle inventory files

that document all activities relative to each customer vehicle, assuring

accurate sale processing/closing records. Communicate with Online Operations department in order

to prepare assigned vehicles for online programs. Prepare various reports, lists and handouts such as

sales and expense report, sold vehicles by net amounts report, dealer

attendance report, lot and transportation damage report, block summaries, etc. Visibly demonstrate safety commitment by following all

safety and health procedures and modeling the behaviors related to such.

Actively participate in support of all safety activities aligned with Safety

Excellence. Perform other duties as assigned by management.


High School Diploma or equivalent required.Valid driver’s license and safe driving record

required. 1 - 3 years of clerical or administrative experience

in the automotive industry preferred. Data entry experience required. General title

experience or knowledge a plus.Strong computer skills, including knowledge of Excel

and AS400 required. Effective communication and organization skills

required. Commitment to providing excellent customer service essential.

','!*! About Cox Automotive   Cox Automotive is transforming the way the world buys, sells and owns cars with industry-leading digital marketing, retail, financial and wholesale solutions for consumers, dealers, manufacturers and the overall automotive ecosystem worldwide. The Cox Automotive family includes Autotrader®,®, Dealertrack®, Kelley Blue Book®, Manheim®, NextGear Capital®, vAuto®, VinSolutions®, Xtime®, incadea® and a host of other brands. With a complete and connected view of the automotive ecosystem, Cox Automotive is a global company connecting people, cars and capabilities with services that link the automotive value chain. Cox Automotive is a subsidiary of Cox Enterprises. For more information about Cox Automotive, visit   Cox is an Equal Employment Opportunity employer - All qualified applicants/employees will receive consideration for employment without regard to that individual’s age, race, color, religion or creed, national origin or ancestry, sex (including pregnancy), sexual orientation, gender, gender identity, physical or mental disability, veteran status, genetic information, ethnicity, citizenship, or any other characteristic protected by law.   ','Cox Automotive','US-GA-Atlanta-7205 Campbellton Rd SW','','Regular','Individual Contributor','Day Job','','Yes, 5 % of the Time','Full-time','Ongoing','Full Time Account Administrator

Company info

Cox Automotive, Inc.
Website :

Company Profile
Cox Automotive is a leading provider of products and services that span the automotive ecosystem worldwide. We’ve built the strongest portfolio in the industry with more than 20 brands that together provide end-to-end digital marketing, wholesale and commerce solutions for customers large and small. Our goal is to simplify the trusted exchange of vehicles and maximize value for dealers, manufacturers and car shoppers.

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